INVITATION TO BIDDERS

Save the Fieldhouse Committee, City of Jeffersonville and CMTA Engineers invite sealed bids for the Nachand Fieldhouse Renovation, 601 E. Court Street, Jeffersonville, Indiana 47130, until 1:00 p.m. local time, Monday, April 1, 2019.

Bids must be delivered in person from 10:00 a.m. to 11:00 a.m., April 1, 2019, to the office of the Owner: City Clerk, City of Jeffersonville, 500 Quartermaster Court, Suite 156, Jeffersonville, Indiana 47130 prior to the appropriate time indicated.  Bids received after that time will be returned unopened.  Bids to be placed in a sealed envelope and addressed to Attn: City Clerk, City of Jeffersonville, 500 Quartermaster Court, Suite 156, Jeffersonville, Indiana 47130.  Bids transmitted by facsimile will not be accepted.

Bids will be publicly opened and read aloud at 1:00 p.m. local time, Monday, April 1, 2019 in the Mayor’s Conference Room, City of Jeffersonville, 500 Quartermaster Court, Jeffersonville, Indiana 47130.

Bids shall be Stipulated Lump Sum bids.

Alternate Bids and Unit Prices are required for specific items of Work.

The successful bidder, offered a Contract, is required to provide Performance and Payment Bonds from an acceptable surety, each in an amount equal to 100 percent of the Contract Sum prior to execution of the Contract.

A pre-bid meeting will be held at 10:00 a.m. local time, Thursday, March 19, 2010 in the Planning and Zoning Conference Room, 2nd Floor, City of Jeffersonville, 500 Quartermaster Court, Jeffersonville, Indiana 47130.

Prospective bidders may examine the Bidding Documents at these locations during normal business hours:

Office of the Engineer

CMTA

903 Spring Street

Jeffersonville, Indiana 47130

Plan Rooms

Builders Exchange

2300 Meadow Drive

Louisville, KY 40205

General Contract Bidders, Material Suppliers and Subcontract Bidders, may purchase documents direct from the printer, Don Meredith Co., 2434A Crittenden Drive, Louisville, KY, (502) 636-0155.  Purchased documents are nonrefundable.  A current Planholders List will be available at Don Meredith Co.

Partial sets of documents will not be issued.  Bidders may not obtain individual drawings or specification sections.

Bidders may inspect the existing site conditions during normal business hours only.  Questions concerning the project shall be directed to the Architect.

Bidding proposals shall be executed on and in accordance with Indiana State Board of Accounts Form 96, and accompanied by a satisfactory bid security for not less than 5% of the total bid price payable to the “City of Jeffersonville”.  Bidders must submit properly executed Form 96, and bid security at the time of bidding or the bids will not be accepted.

All prices quoted are to be free of all Federal Excise Taxes and State Sales Tax, and upon request of supplier, tax exemption certificate will be executed by the Owner to the successful bidders to cover all items subject to these taxes.

The Owner reserves the right to accept the Bid which, in the Owner’s judgment, is the lowest responsible and responsive bid, or rejects all bids.  Should a successful bidder withdraw his bid, or fail to execute a satisfactory contract, the Owner may then declare the bid deposit and/or bond forfeited as liquidated damages, but not as a penalty.

Bids may not be withdrawn for a period of sixty (60) calendar days after the opening of bids.  Should any Bidder under consideration for award withdraw his bid or bids within sixty (60) days after the time of Bid Opening or withdraw his bid or bids after the issuance of Letter of Intent, or fail to execute a Form of Agreement if presented, the Owner may declare the Bid bonds forfeited to the Owner as liquidated damages.

The Owner reserves the right to 1) accept any bids by a Letter of Intent within sixty (60) days after the time of Bid Opening and a presentation of a Form of Agreement within thirty (30) days from the date of such Letter of Intent, 2) at any time reject all bids and 3) waive all informalities, irregularities, or errors in the bidding, provided it is not in violation of the Notice to Bidders or the Statutes of the State of Indiana.  This includes the right to extend the date and time for receipt of bids.

Click here to download this document.

Click here for the Nachand Fieldhouse Addendum #1.

Click here for Mechanical and Electrical Upgrades.

Click here for the project manual for construction of Nachand Fieldhouse Mechanical and Electrical Renovation.

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