SECTION 000020 – INVITATION TO BIDDERS – Revised
The City of Jeffersonville and Orcutt | Winslow + TEG invite sealed bids for the Jeffersonville Fire Department, Safety Town, 2204 E. 10th Street, Jeffersonville, Indiana 47130, until 2:00 p.m. local time, Thursday, April 20, 2023.
Bids must be delivered in person from 1:00 p.m. to 2:00 p.m., Thursday, April 20, 2023, to the office of the Owner: City Clerk, City of Jeffersonville, 500 Quartermaster Court, Suite 156, Jeffersonville, Indiana 47130 prior to the appropriate time indicated. Bids received after that time will be returned unopened. Bids to be placed in a sealed envelope and addressed to Attn: City Clerk, City of Jeffersonville, 500 Quartermaster Court, Suite 156, Jeffersonville, Indiana 47130. Bids transmitted electronically or by facsimile will not be accepted.
Bids will be publicly opened and read aloud at 2:00 p.m. local time, Thursday, April 20, 2023, in the Mayor’s Conference Room, City of Jeffersonville, 500 Quartermaster Court, Jeffersonville, Indiana 47130.
Bids shall be Stipulated Lump Sum bids.
All contractors shall have Indiana Certificate of Qualification for Public Works Projects per Indiana Code IC 5-16-13 prior to beginning construction on site. A contractor of any tier is EXEMPT from this requirement if the total amount of their work awarded is less than Three Hundred Thousand dollars ($300,000).
The successful bidder, offered a Contract, is required to provide Performance and Payment Bonds from an acceptable surety, each in an amount equal to 100 percent of the Contract Sum prior to execution of the Contract.
A pre-bid meeting will be held at 10:00 a.m. local time, Tuesday, March 28, 2023, in the Mayor’s Conference Room, City of Jeffersonville, 500 Quartermaster Court, Jeffersonville, Indiana 47130.
Bid documents to be available on Tuesday, March 7, 2023. General Contract Bidders, Material Suppliers and Subcontract Bidders, may purchase documents direct from the printer, Zen Reprographics, 648 S. 8th Street, Louisville, KY, 40203, (502) 587-1951, www.zenrepro.com. Purchased documents are nonrefundable. A current Plan Holders List will be available at Zen Reprographics.
Partial sets of documents will not be issued. Bidders may not obtain individual drawings or specification sections.
Bidders may inspect the existing site conditions between 1:30 p.m. and 4:00 p.m., Tuesday – Thursday. Contact Deputy Chief Mike McCutcheon at 812.285.6411 (desk) or 502.802.4013 (cell) to coordinate site visits (please leave message). All questions and substitution requests regarding the project shall be directed to Greg Edwards, Project Architect, Orcutt | Winslow + TEG, email@example.com, 812.282.3700 ext. 350.
Bidding proposals shall be executed on and in accordance with Indiana State Board of Accounts Form 96 and accompanied by a satisfactory bid security for not less than 5% of the total bid price payable to the “City of Jeffersonville”. Bidders must submit properly executed Form 96 and bid security at the time of bidding or the bids will not be accepted.
All prices quoted are to be free of all Federal Excise Taxes and State Sales Tax, and upon request of supplier, tax exemption certificate will be executed by the Owner to the successful bidders to cover all items subject to these taxes.
The Owner reserves the right to accept the Bid which, in the Owner’s judgment, is the lowest responsible and responsive bid, or rejects all bids. Should a successful bidder withdraw his bid, or fail to execute a satisfactory contract, the Owner may then declare the bid deposit and/or bond forfeited as liquidated damages, but not as a penalty.
Bids may not be withdrawn for a period of sixty (60) calendar days after the opening of bids. Should any Bidder under consideration for award withdraw his bid or bids within sixty (60) days after the time of Bid Opening or withdraw his bid or bids after the issuance of Letter of Intent, or fail to execute a Form of Agreement if presented, the Owner may declare the Bid bonds forfeited to the Owner as liquidated damages.